Registration

All participants, including invited speakers and chairpersons, are requested to register for ICPEAC 2019 through the online registration system. The registration links directly onto the payment website. The service is available since 6 February 2019.

The conference registration is only valid upon payment.

If you need any assistance with the registration site please contact icpeac2019@inviteo.fr or dial +33 825 595 525.


Registration Fees


Full conference Before 17 May 2019 After 17 May 2019 Conference Dinner
Regular Participant 500 € 580 € 50 €
Student * 310 € 370 € 30 €
Accompanying Person 150 € 150 € 50 €
Children over 12 ** 0 € 0 € 30 €

* Students are requested to send a proof of their valid Student ID.
** The Conference Dinner is free of charge for children less than 12 years old.
The above mentioned fees are in euros, VAT included (20% French VAT). The supplement for credit card payment or bank transfer will be charged to the participant.

Inclusions

Both Regular and Student registration fees include access to the lecture halls, Poster Sessions, exhibitions and Public Lectures, Welcome Reception, coffee and beverage breaks; internet access; a printed Conference Handbook, an online access to the full conference program and to the book of abstracts; possibility to book tickets for the Conference Dinner on 29 July, plus to the optional excursions. Students are requested to send a copy of their valid ID through the online registration system.

The Accompanying Person registration fee includes the Welcome Reception on 23 July, coffee breaks, internet connection and access to the Public Lectures, possibility to book tickets for the Conference Dinner on 29 July, plus for the optional daily tours during the conference and excursions. The registration of accompanying persons can be added to the participant registration through the online registration form.

Please note that the Conference Dinner is not included in any of the registration fees. Tickets can be purchased through the online registration system.

Payment

The registration webpage directly links onto the secured online payment system. Payment is required to complete registration. The online payment system accepts credit cards (Visa, Mastercard), bank transfer and check (from a French bank account only). Bank fees must be paid by any participant. All conference and function payments must be received prior to the conference.

Registration receipt

All communication with registered delegates will be by email. All registration will be followed by a confirmation email sent from icpeac2019@inviteo.fr. If you do not receive this automatic mail, please check your spam/junk folder in your mail interface.

Cancellation and Refund Policy

Delegates who find themselves unable to attend ICPEAC XXXI after submitting a registration form are most welcome to nominate a substitute. All substitutions and cancellations should be notified in writing an e-mail to Insight-Outside (icpeac2019@inviteo.fr).

Cancellations received before 17 May 2019 will be refunded, less an administrative fee of 50 €. Cancellations received between 18 May and 22 June 2019 will be refunded with 50% penalty. Cancellations after 22 June 2019 are not refundable. Exceptions are at the discretion of the Local Organizing Committee.

Substitutes from the same institution are accepted with written approval by the original registrant and with an administrative charge of 30 €.

Refunds will be made in the following ways:

  • For payments received by credit cards, the same credit card will be refunded.
  • For all other payments, a bank transfer will be made; all bank charges will be for the registrants account in addition to the administrative charges.

By submitting your registration you will agree to the terms of the cancellation policy. No refunds will be made in case of cancelled sessions or program changes.

On-site Registration and Information Desk

The registration desk at the Conference Center in Deauville will be open on Tuesday 23 July from 16:00 to 22:00, and during the conference from 8:30 to 18:30. On exceptional case, on-site registration could be possible with payment of the registration fee by accepted credit cards.

Please note that due to security rules you will not be allowed to drop off your luggage at the CID; you will have to leave your luggage at your hotel.

Processing and Handling Personal Data

Personal data of the conference participants collected by the local organizers will be used ONLY for statistical purposes and for mailing concerning announcements of XXXI ICPEAC and future ICPEAC conferences, e.g. ICPEAC 2021 in Ottawa. The list of recipients of the data will be limited to the following suppliers of ICPEAC 2019: CID, Insight-Outside, A la carte Events and Hotels. For more details see the regulation applied on the online registration form.

Visa situation

Participants coming from outside the Schengen Area wishing to enter France must be able to submit statutory documents at the border concerning the reasons for their stay, their means of support and accommodation arrangements.

A visa is generally required, in the absence of a waiver. For general information and for preparing, submitting and tracking your visa application, log on to France-Visas, France’s official visa site. France-Visas is a single portal with all the information you need to guide you through the process and help you every step of the way (preparing the application, entering details, submitting and tracking the application).

Waiting times for appointments and for processing applications will vary depending on your nationality and on the time of the year. Participants are advised to check whether they will need a visa and submit any visa application well in advance of the conference.

Letter of invitation

A letter of invitation will be sent upon request. Please complete part of the online registration form dedicated to this issue and make sure you include your full address. Invited speakers may request a letter starting from 6 February 2019. For participants submitting contributed abstracts, requests should be made as soon as possible after receiving notification of acceptance. The title of your invited talk or contributed poster will be specifically mentioned in the letter. Both an electronic copy and a hard copy can be requested. You will receive the invitation letter by e- mail within a one week.

Please note that such invitation letter does not imply any obligation, financial or otherwise, by ICPEAC 2019.

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